Welcome Message
The information provided on this website can answer many of your payroll, health benefits, and other questions. Please thoroughly review the information. If you need to contact the payroll office, please do so by email.
The Payroll Office is responsible for processing Salary, Hourly and Daily Pay, and Supplement Wages for all employees, as approved by the Board of Education. Checks are issued twice 15th & 30th each month as detailed on the official Payroll Schedule.
All timesheets for extra duties are due in the Payroll Office two days following each pay date. Each timesheet MUST include: 1)total hours worked 2) employee signature 3) administrative approvals 4) account number to be charged 5) agenda item/date granting approval. Incomplete timesheets will be returned for additional information. Only original timesheets will be accepted. Please do not fax/email timesheets. All timesheets must be submitted for the timeframe Payroll is being processed-please see Payroll Schedule to determine these dates.
RBOE is a 100% Direct Deposit organization with the option of a prepaid bank card. Please be aware that the only time a (paper) check will be issued is when/if an employee changes bank account; then due to payroll processing procedures it could take up to two payroll cycles for the new banking account to be implemented, in the interim a paper check will be issued.
The Payroll & Benefits Office is a Confidential Office and thus any requests for information relating to any employee will be conducted with ONLY that employee unless stated in writing or legally required.
FSA (Health) Open Enrollment Form
DCSA (Dependent Care) Information/Form
FSA & DCSA OFFERING
This is an annual election that you must enroll in annually.
A Flexible Spending Account (FSA) is an IRS approved benefit that allows you to set aside money on a TAX FREE basis to pay for unreimbursed healthcare or dependent care expenses. There are two types of FSAs.
Healthcare FSA allows you to use pre-tax dollars for out-of-pocket medical, dental and vision expenses. You can use your Health FSA dollars to pay for qualified medical, prescription drug, dental and vision expenses. For 2018, the minimum annual contribution is $100 and the maximum contribution is $2,650.
Dependent Care FSA (DCAP) allows you to use pre-tax dollars to pay for child, adult or disabled dependent day care services so you can work. For 2018, the minimum annual contribution is $100 and the maximum contribution is $5,000.
You can enroll in both FSAs, but you cannot use funds in one to pay for expenses in the other. Pre-tax contributions are deducted from your pay in equal amounts throughout the year.
2019 UPDATE: IRS Health FSA and Transportation/Parking Changes
The IRS has officially released notification that a change has occurred regarding health flexible spending accounts and transportation/parking limits. This may impact your 2019 plan year, so please contact BAI if you have any additional questions or concerns. At this time, Dependent Day Care FSA has remained at $5,000 for 2019. Please see attached for details.
Reminder for 2019 Renewal
BAI must hear from you in order to continue your plan(s). If you will not be renewing your plan(s) with us for the 2019 plan year, please advise in writing so that we can update our records. BAI along with the Payroll Manager at RBOE are here to help assist you with any changes that may apply to RBOE's specific needs.
Full-time contractual employees and their families are eligible for a standard health insurance package consisting of medical, prescription, dental and vision coverage. Covered employees are obligated to contribute toward the cost of this coverage as defined in NJ Public Law 2011, Chapter 78. They may also select alternative coverage packages, or waive benefits as defined in various employment contracts.
Upon an employee's separation from the District at the end of the same month ALL benefits will be terminated.
- Horizon BCBSNJ
- Access Your Member ID Anytime
- Find The Doctor That Is Right For You
- Get an Estimate Before You Get Care
- You Can Save Money With In-network Doctors and Facilities
- Know Your Care Options
Open Enrollment is when you can change plans according to your needs. All changes made during the Open Enrollment period will have an effective date of July 1, 2019.
If you experience a LIFE EVENT outside of this time frame during the year you can request to change your Benefit(s) plan if necessary. Note you must request to make the change within a short amount of time from the date of the life event.
"Life Events" that you should notify Payroll & Benefits about immediately:
- Maternity Leave/Birth of a Child
- Adoption
- Foster Care
- Loss of Dependent Status
- Extended Illness
- Divorce
- Marriage
- Retirement
- Death of dependent
Eligibility / Enrollment
- Horizon Enrollment & Change Form
- Life Event: Adding A Dependent
Summary Plan Information
- 19-20 Summary of Medical Plans
- 2019-2020 Open Enrollment Guide
- July Wellness: Your Gut:The Key to Your Health
Employee Contributions
Waiver of Coverage
If you are an employee that is eligible for benefits you can waive enrolling in Horizon Medical and/ or Delta Dental. Please complete the attached form and submit the original form and a copy of your currently enrolled Health Care Card (front & back) by June 14, 2019. (see attached form)
2019/2020 new hires please submit the form by: August 1, 2019.
- Opt-Out Form
- Opt-Out is Taxable income
Required Notices
Please note the attached annual Medicare Part D Rx Compliance notification...
The notifications include:
Medicare Part D Creditable Coverage Notice - This notice has information about your current prescription drug coverage and about your options under Medicare’s prescription drug coverage. Please review the notice for additional information.
CHIPRA/CHIP Notice - If you are eligible for health coverage from your employer, but are unable to afford the premiums, some States have premium assistance programs that can help pay for coverage. These States use funds from their Medicaid or CHIP programs to help people who are eligible for employer-sponsored health coverage, but need assistance in paying their health premiums. Please review the notice for additional information.
Women's Cancer Rights Act Notice - This requires group plans to make certain benefits available to participants who have undergone a mastectomy. Our plan complies with these requirements. Please review the notice for additional information.
HIPAA Notice of Privacy – This notice describes how health information about you may be used and disclosed and how you can get access to this information. Please review the notice for additional information.
General Notice of COBRA Continuation Coverage Rights - This notice has important information about your right to COBRA continuation coverage, which is a temporary extension of coverage under the Plan. Please review the notice for additional information.
Special Enrollment Rights – If you are declining enrollment for yourself or your dependents (including your spouse) because of other health insurance or group health plan coverage, you may be able to enroll yourself and your dependents in this plan if you or your dependents lose eligibility for that other coverage. Please review the notice for additional information.
Newborns and Mothers Disclosure Notice – Under Federal and state law you have certain rights and protections regarding your Maternity benefits under the Plan. Please review the notice for additional information
- 2018 Annual Health Plan Notices
Immunization Network – No Co-pay Immunizations
Blue365 – Health & Wellness Discounts
- Blue365 Program Summary
- Blue365 Member Discounts
Other Resources
All contractual employees of the district must be enrolled in one of two state retirement systems – certified staff are members of the Teachers’ Pension and Annuity Fund, and non-certified staff are members of the Public Employees Retirement System. Members of both funds contribute 6.64% of their salaries for these benefits. Under certain circumstances, per-diem substitutes may be enrolled in the Public Employees Retirement System.
Membership handbooks for both of these retirement systems are posted below, and employees are encouraged to review the contents to become familiar with these valuable retirement benefits. Enrollment in the Member Benefits Online System (MBOS) is highly recommended.
The Division of Pensions and Benefits also maintains an Online Guide to Retirement. Read more.
All employees of the district are eligible to enroll in 403b and 457b supplemental retirement systems offered by district approved vendors. Vendors should be contacted directly for additional information
- Retirement Information
- TPAF Member Handbook
- PERS Member Handbook
- Member Benefits Online System (MBOS)
- How to Estimate Pension Deduction
- PlanConnect Form and Instructions
- Post Retirement Employment Restrictions
DELTA DENTAL
- 2019-2020 Dental Plans
- Delta Dental Account FLYER
VSP-VISION
- VSP-Member Card
- VSP Benefit Summary
Open enrollment is in July which is when you can change plans according to your needs. If you experience a LIFE EVENT outside of this timeframe during the year you can request to change your Benefit(s) plan if necessary. Note you must request to make the change within a short amount of time from the date of the life event.
"Life Events" that you should notify Payroll & Benefits about immediately:
- Maternity Leave/Birth of a Child
- Adoption
- Foster Care
- Loss of Dependent Status
- Extended Illness
- Divorce
- Marriage
- Retirement
- Death of dependent
Kimberly Jeronimo
Manager of Payroll
payroll@roselleschools.org
908.298.2040 x2038
908.298.1852 Fax
Mandatory Direct Deposit Form
As an employee, if you need to stop your current direct deposit:
1) NOTIFY PAYROLL IMMEDIATELY
2) You must supply a new direct deposit account to replace it at the time you request to stop the original direct deposit account.
Prudential Financial (Educators Insurance Services, Inc.) - This is a private disability insurance plan. If you are interested, please contact Prudential Financial directly.
Prudential Disability
District #34
John Magrini
1800-704-1365 ext 28
AFLAC
This is a private disability insurance plan that is available for all groups. If you are interested, please contact AFLAC directly.
Sandra Fernandez
Please notify the Payroll & Benefits Department immediately if you need to update either your name, address or phone number. Use this form.
As an employee if you have any concerns regarding your 403B account or wish to take a loan please reach out to Plan Connect. Here are the forms you may need:
NEW FOR 2018
- The following changes are effective January 1, 2018
- SUI taxes increased to $143.23 for 2018.
- FLI taxes increased to $30.33 for 2018.
- The maximum salary for Social Security/FICA taxes increased to $128,400 (from $127,200).
The maximum contribution for the 403(b) and 457(b) increased to $18,500 (from $18,000). For those over 50, you are permitted an additional $6,000 contribution to each fund.
- Horizon Enrollment & Change Form
- Life Event: Adding A Dependent
- 19-20 Summary of Medical Plans
- 2019-2020 Open Enrollment Guide
- July Wellness: Your Gut:The Key to Your Health
- Opt-Out Form
- Opt-Out is Taxable income
- Blue365 Program Summary
- Blue365 Member Discounts
- Retirement Information
- TPAF Member Handbook
- PERS Member Handbook
- Member Benefits Online System (MBOS)
- How to Estimate Pension Deduction
- PlanConnect Form and Instructions
- Post Retirement Employment Restrictions
- 2019-2020 Dental Plans
- Delta Dental Account FLYER
- VSP-Member Card
- VSP Benefit Summary